ConstitutionARTICLE I – NAME The name of the organization shall be the New England Association of Collegiate Registrars and Admissions Officers. ARTICLE II – PURPOSE The purpose of the Association shall be to promote the advancement of education, particularly higher education, and the professional enhancement of administrative areas of higher education pertaining to admissions, records, registration, and closely related functions such as financial aid and institutional research, among institutions of higher learning. ARTICLE III – MEMBERSHIP Section 1 Membership is generally institutional. Collegiate level degree-granting institutions of higher education may be granted regular institutional membership by the Executive Board of the Association if they are accredited by an accrediting association approved by the Council on Higher Education Accreditation. Other institutions and agencies maybe admitted to membership by the Executive Board upon recommendation of the Professional Development and Ethical Practices Committee. Section 2 Separate divisions of colleges and universities of complex organization recognized and administered as independent or semi-autonomous institutions are eligible for separate memberships. Section 3 Each member institution is entitled to two votes, one representing the functions of the registrar’s office as far as possible, and one representing the functions of the admissions office. Section 4 Individuals who otherwise would meet NEACRAO membership criteria but are not currently affiliated with a member institution may apply for individual membership. This generally includes those who either have worked in the profession previously or who currently perform work related to the profession and otherwise do not qualify for membership. Each application for individual membership is reviewed by the Director of Memership and presented to the Board for approval. Dues for individual membership are the same as for institutional membership. Individual members are not entitled to voting rights. Section 5 Participation in the conferences, panels, and discussions of the Association shall be open to all faculty and staff of member institutions who are charged with any responsibilities in admissions or registration or related activity. Section 6 Individuals who have retired from active service or who have entered into another sphere of activity and who have given conspicuous service to the Association may be given honorary membership upon recommendation of the Honorary Membership Committee and a majority vote of the Executive Board. Section 7 NEACRAO members who, through changes in employment, location, or similar circumstance, no longer meet the institutional membership requirements may remain members with full benefits for a period of six months from the date of the change. ARTICLE IV – OFFICERS AND GOVERNING BODIES Section 1 The officers of the Association shall be a President, a President-elect, a Secretary, a Treasurer, a Treasurer-elect, a Vice President Professional Development, a Vice President Admissions/Enrollment, a Vice President Registrar and Records, Vice President Conference and Meeting Management, and a Vice President of College Admissions and High School Relations. Normally registrars and admissions officers shall alternate in the presidency. Section 2 The officers named in Section 1, together with the Immediate Past President, Communications Manager, Director of Membership and the Archivist/Parliamentarian shall constitute an Executive Board. Section 3 The Executive Board, together with all standing and ad hoc committee chairs shall form the NEACRAO Council. ARTICLE V – AMENDMENTS This constitution may be amended at any Annual Meeting by two-thirds vote of the members present and voting, provided that notice of the proposed amendment has been sent to the members at least one month in advance of the Meeting. An amendment not thus proposed in advance may be adopted by a four-fifths vote of the members present and voting. Updated and approved by membership November 7, 2019 |